SWSPL Pool League – Privacy Policy

 

 

 

1. Introduction

 

 

SWSPL Pool League (“SWSPL”, “we”, “us”, or “our”) is committed to protecting the privacy and personal data of all players, officials, and participants. This Privacy Policy explains how we collect, use, store, and protect your information.

 

By registering or participating in SWSPL events, you agree to the terms of this Privacy Policy.

 

 

 

 

2. Information We Collect

 

 

We may collect the following personal information:

 

  • Full name
  • Contact details (phone number, email address)
  • Date of birth or age confirmation
  • Player registration details
  • Match results and league statistics
  • Photos and videos taken during matches or events
  • Payment confirmation details (we do not store card or banking details)

 

 

 

 

 

3. How We Use Your Information

 

 

Your information is used to:

 

  • Register and manage league participation
  • Organize fixtures, results, and league tables
  • Communicate league updates, schedules, and announcements
  • Administer fees, prizes, and rankings
  • Promote the League through media (photos, videos, social media, website)
  • Ensure fair play, discipline, and compliance with league rules

 

 

 

 

 

4. Media & Promotion

 

 

  • SWSPL may take photographs or videos during matches and events.
  • These may be used for promotional purposes including social media, posters, websites, and future marketing.
  • By participating, you consent to the use of such media unless you formally request otherwise in writing.

 

 

 

 

 

5. Data Sharing

 

 

We do not sell or rent personal data to third parties.

 

Your information may be shared only with:

 

  • League officials and organizers
  • Venue management (where required for event coordination)
  • Governing bodies or sponsors (limited to name, results, or rankings)

 

 

All shared data is limited to what is necessary for league operations.

 

 

 

 

6. Data Storage & Security

 

 

  • Personal data is stored securely in digital or physical formats.
  • Reasonable measures are taken to prevent unauthorized access, loss, or misuse.
  • Only authorized SWSPL personnel have access to personal information.

 

 

 

 

 

7. Data Retention

 

 

  • Personal data is retained only as long as necessary for league administration, historical records, or legal requirements.
  • Match results and rankings may be kept indefinitely for record-keeping purposes.

 

 

 

 

 

8. Your Rights

 

 

You have the right to:

 

  • Request access to your personal data
  • Request corrections to inaccurate information
  • Request deletion of your personal data (subject to league and legal requirements)
  • Withdraw consent for promotional use of images or videos

 

 

Requests should be made in writing to SWSPL management.

 

 

 

 

9. Children’s Privacy

 

 

  • Participants under the legal age must have parental or guardian consent.
  • SWSPL does not knowingly collect personal data from minors without consent.

 

 

 

 

 

10. Changes to This Policy

 

 

SWSPL reserves the right to update this Privacy Policy at any time.

Any changes will be communicated through official SWSPL channels.

 

 

 

 

11. Contact

 

 

For privacy-related questions or requests, please contact:

SWSPL League Management